Preliminary Walk-through (Pre-Walk Inspection)
Once utilities, paving and final grade verification (DOCX form) are finished and final stabilization is nearly done, the developer or a representative schedules a Pre-Walk Inspection with the City Inspector. During this visit the inspector reviews how close the project is to completion and goes over what final acceptance will require.
Having trouble reaching an inspector to set up the preliminary walk-through? Contact Engineering at (555) 010-2124.
The pre-walk is mandatory. A project cannot move on to the final walk-through, final acceptance or occupancy without it.
Before the preliminary walk-through, the Engineer of Record must provide a single bond set of the preliminary record drawings, printed at half size (11"x17"), for the City Inspector to review. The set must reflect actual built conditions, including any field changes, with revisions noted and clouded. City inspectors will check the set for accuracy and use it during both the Pre-Walk and the Final Walk-Through.
Record drawings are uploaded as digital files through the city's online permit portal.
Final Walk-through
After the City Inspector has received and reviewed the preliminary record drawings, and the items on the preliminary punch list are finished, the developer schedules a Final Walk-Through with the inspector. Walk-throughs take place only during regular business hours and depend on when Public Works staff are available. At a minimum, the Engineer of Record must be present at one of the two walk-throughs, preliminary or final.
Need help getting hold of an inspector to book the final walk-through? The Engineering Department can help at (555) 010-2124.
Final Record Drawings
Final acceptance requires a final digital set of record drawings from the Engineer of Record that includes every revision called for in the comments and punch lists issued at both walk-throughs.
Upload the final record drawing set as digital files through the online permit portal.
The final set must meet these requirements:
- Every sheet combined into one PDF file
- The cover and design sheets bear the city's standard record drawing stamp and carry the Engineer of Record's signature and date
- Sheets sized 22"x34" that print accurately at half size
- Revision notes shown (in the title block, for example), with all clouds removed so the drawings read clearly
- The PDF named in the pattern [CFN#]-[X#]-[Title]: use the City File number for CFN#, the project tracking number for X#, and the project name (normally the title on the cover sheet) for Title. Example: W100-X2020-01-Gigis-Park-Parking-Expansion
The complete requirements are in the Record Drawing Submittal Guide (PDF).
Final Acceptance
Together with the drawing set, a letter from the Engineer of Record is required that formally asks the city for final acceptance. A standard Letter of Acceptance Request template can be downloaded (DOC).
The developer or Engineer of Record must also fill out and turn in the Final Acceptance Checklist (PDF) before the city will accept the public improvements.
Upload both the acceptance request letter and the checklist through the online permit portal.
The Development Coordinator, the Inspector Supervisor and the Project Inspector check the final record drawings for completeness. After the Development Coordinator and City Inspector confirm that everything is in order, the City Engineer issues a final acceptance letter stating that the project's inspection and testing met City of Fredville standards.
The city will not release a full certificate of occupancy, or building permits for single-family homes in a residential subdivision, until this acceptance letter has been issued.
Fredville is a demonstration city built by Talk to Fred. Names, numbers and details on this page are sample content.