Vendor Registration
In October 2026, the City of Fredville moved its purchasing and supplier records to a new enterprise resource planning (ERP) system.
Registered suppliers should already have an email explaining how to sign in to the new supplier portal. For questions or help, write to [email protected].
To start doing business with the city, register as a supplier in the strategic sourcing portal of the new ERP system.
- Public bid site
- New supplier registration
- Registration instructions for new suppliers (PDF, 2MB)
- Instructions for current suppliers updating their records (PDF, 2MB)
- Chart for converting NAICS codes to NIGP codes (PDF, 648KB)
- Frequently used NIGP codes for construction (PDF, 86KB)
- Purchase order terms and conditions for the City of Fredville (PDF, 192KB)
Supplier Resources
- Supplier guide (PDF, 223KB)
- Construction projects: special terms and conditions (PDF, 336KB)
- Standard purchasing terms and conditions (PDF, 268KB)
- "How to Do Business with Fredville" brochure (PDF, 373KB)
- Spanish-language supplier guide, Guía para proveedores (PDF, 351KB)
Electronic Vendor Database
The city sends notices of bid and quote opportunities above $3,500 through its electronic vendor database, which now runs on the supplier portal of the ERP system.
Awarded Contracts
See the city's current contracts on the Awarded Contracts page.
Upcoming Capital Improvement Projects
Keep an eye on planned capital improvement projects (CIP), engineering designs and possible contracting opportunities. The Capital Improvement Program page lists upcoming projects, expected timelines and other available details, which may change as schedules and requirements are settled.
Insurance Requirements for City Vendors
Any vendor that comes onto city property or works in a public right-of-way to deliver goods or services must be covered by workers' compensation, general liability and automobile liability insurance. Your certificate of insurance must list the city as an additional insured. The city must review and approve your coverage before any work starts.
Insurance requirements table, Exhibit A (PDF, 581KB)
Certification for Veteran-Owned Businesses
The state's Veteran Heroes United in Business program, known as VetHUB, certifies businesses owned by service-disabled veterans, helping them grow and win more state contracts and subcontracts in Texas.
The Texas Comptroller's VetHUB information explains how to sign up as a historically underutilized business (HUB).
Conflict of Interest Disclosures
Chapter 176 of the Texas Local Government Code, in effect since January 1, 2006, requires certain local government officers to file a conflict of interest disclosure. A "local government officer" includes any member of a local government's governing body, as well as its director, superintendent, administrator, president or other person named as its executive officer. The statement must reach the entity's records administrator by 5 p.m. on the seventh business day after the officer learns of the facts that make the filing necessary.
The form is available on the conflict disclosures page.
Procurement Laws
- Local Government Code, Chapter 252: how cities purchase and contract
- Local Government Code, Chapter 271: purchasing and contracting rules for cities, counties and some other local governments
- Government Code, Chapter 791: interlocal cooperation agreements
- Government Code, Chapter 2161: historically underutilized businesses
- Government Code, Chapter 2253: performance and payment bonds for public works
- Government Code, Chapter 2254: professional and consulting services
- Government Code, Chapter 2269: contracting and delivery methods for construction projects
Current Bid Opportunities
Open bid notices, specifications and bid packets are posted on the public bid site and the Bid Notices page. You can also pick them up at the Purchasing office, City Hall, 100 Civic Center Drive, Fredville, TX 75999.
Questions about the bidding process can be sent to [email protected].
Fredville is a demonstration city built by Talk to Fred. Names, numbers and details on this page are sample content.