Step 1. Check the submittal requirements
Upload your electronic plan set as one combined PDF unless staff specifically ask for separate single-page files.
A first submittal must include:
- The civil plan set as a PDF
- A PDF of every study or report prepared for the project, such as a traffic impact analysis, a flood study or TxDOT permit documents
- Plans prepared according to the city's plan review guide for private development (PDF, 193 KB)
Staff check each submittal for completeness. Plans that are missing any of these items will be sent back without a full review by the departments involved.
Resubmittals must include:
- One PDF containing the full revised plan set
- The comment tracking spreadsheet, with the consultant's response to each comment
Step 2. Submit online
Civil engineering plans are submitted through the city's online permitting portal. First-time users need a valid email address to register, and creating an account takes about five minutes.
The review schedule for private development plans (PDF, 120 KB) shows typical review times. Each review may take more or less time depending on how complex the project is and how many cases staff are handling.
Questions and meetings
Every civil engineering plan set must come in through the online portal; paper plans are not accepted.
Call if you have questions about submitting online. We encourage you to email Engineering staff throughout the review to clear up questions and clarify comments. If a meeting would help, call the Engineering Department to set one up.
Engineering plan review staff can be reached at (555) 010-1365 or [email protected], Monday through Friday from 8 a.m. to 5 p.m.
After review: from plan release to project closeout
1. Obtain stormwater, floodplain and earthwork permits
When the project needs them, apply to the city's Stormwater Inspections group for these permits before the city releases the civil plans:
- Stormwater Pollution Prevention Plan (SWP3)
- Floodplain Development Permit
- Permit for clearing, grubbing and earthwork
2. Secure easements and outside permits
Before the civil plans are released, the City of Fredville asks that you complete any agreements the development relies on, whether with other agencies or with property owners. Doing so lowers the risk of construction starting without the consent of everyone affected.
Permits and agreements typically needed before release include:
- TxDOT permit for utility installation or for a pavement or storm drain connection (see the permit process guides for the TxDOT Dallas District and Fort Worth District, PDF)
- U.S. Army Corps of Engineers Section 404 permit
- Point of entry permit from the regional river authority
- Property easements
Send copies of these permits to the city for review and for its records.
3. Plan release
Once the city's markups have been addressed or resolved, staff will let the design engineer know so they can work with the developer to sign the developer's part of the city release stamp on the cover sheet. The Engineer of Record must also seal, sign and date the cover sheet. At the same time, staff will assign a City File number. It is separate from the X number and usually starts with P-, SD-, W- or SS- followed by digits, for example "P-1234." Put the City File number near the lower right corner of every sheet; on the cover sheet it normally appears in two places.
Release by city staff reflects general compliance only. It does not approve or guarantee the design, and the owner or developer remains responsible for any issues found during construction that must be corrected to meet federal, state and city ordinances and standards. To keep public improvements consistent, build to the City Standard Details in effect when the Public Works construction permit is released.
4. Request a pre-construction meeting
After staff sign the cover sheet, the selected contractor can schedule a pre-construction meeting. Projects with public improvements, meaning facilities the City of Fredville will eventually own and maintain, must hold this meeting with Engineering staff.
Meetings are held online by video call on Thursdays, at either 1:30 or 2:30 in the afternoon.
5. Apply for Public Works construction permits; submit a traffic control plan
Once your pre-construction meeting is on the calendar, submit these items so staff can review them ahead of the meeting:
- Public Works construction permit application for paving
- Public Works construction permit application for utilities
- Traffic control plan
When the applications are in and the pre-construction meeting has taken place, the permit is issued and construction may begin.
Questions? Email the development construction coordinator at [email protected].
On site during construction
Every contractor and subcontractor must keep the Final Submittal and the Public Works construction permit, along with its supporting documents, at the job site. At least one copy of each of the following must be on site at all times, as applicable: the City of Fredville permit for clearing, grubbing and earthwork, the SWPPP, the Notice of Intent (NOI) and any TxDOT permits.
6. Project closeout
Once stabilization thresholds are met and all erosion control BMPs for the project have been removed, the developer or contractor must confirm that the project is complete and submit the project's SWP3 Notice of Termination (NOT). The Stormwater Department or its designee will then sign off on the final checklist.
For details on submitting record drawings and obtaining final acceptance, see Final Project Acceptance.
Fredville is a demonstration city built by Talk to Fred. Names, numbers and details on this page are sample content.